BENEFITS & PERKS AT A GLANCE
Offered to full time employees only
Administrative Assistant
Atlanta
Administrative Assistant
Full Time • Atlanta
Job Overview:
The Administrative Assistant provides direct administrative and operational support to the Chief Operating Officer and as needed, the Chief Executive Officer. This role is a trusted extension of leadership, responsible for supporting day-to-day operations, maintaining confidentiality, and ensuring key priorities are executed accurately and on time. This position operates in a fast-paced fulfillment environment where priorities shift quickly, and most tasks require same-day execution. The Administrative Assistant must be able to think quickly, switch seamlessly between multiple systems and workflows, and maintain accuracy under pressure. This individual will work closely with Operations, Purchasing, and the COO, while occasionally supporting projects driven by the CEO.
This role requires a high level of trust, discretion, and professionalism. The Administrative Assistant will have exposure to sensitive company information and must handle it with confidentiality and sound judgment. This individual will also help prioritize tasks, manage communication flow, and ensure key items are followed through accurately and on time.
Success in this role comes from being reliable, detail-oriented, and able to stay organized while supporting a fast-moving environment.
This position reports directly to the Chief Operating Officer.
Responsibilities:
Administrative & Operational Support:
The Administrative Assistant provides direct administrative and operational support to the Chief Operating Officer and as needed, the Chief Executive Officer. This role is a trusted extension of leadership, responsible for supporting day-to-day operations, maintaining confidentiality, and ensuring key priorities are executed accurately and on time. This position operates in a fast-paced fulfillment environment where priorities shift quickly, and most tasks require same-day execution. The Administrative Assistant must be able to think quickly, switch seamlessly between multiple systems and workflows, and maintain accuracy under pressure. This individual will work closely with Operations, Purchasing, and the COO, while occasionally supporting projects driven by the CEO.
This role requires a high level of trust, discretion, and professionalism. The Administrative Assistant will have exposure to sensitive company information and must handle it with confidentiality and sound judgment. This individual will also help prioritize tasks, manage communication flow, and ensure key items are followed through accurately and on time.
Success in this role comes from being reliable, detail-oriented, and able to stay organized while supporting a fast-moving environment.
This position reports directly to the Chief Operating Officer.
Responsibilities:
Administrative & Operational Support:
- Provide direct administrative and operational support to the Chief Operating Officer, with occasional support to the CEO.
- Manage and process daily orders, including loading quotes, tracking updates, and ensuring timely execution.
- Handle shipment tracking uploads and resolve issues related to order fulfillment and delivery.
- Communicate with vendors to confirm orders, resolve discrepancies, and ensure timely deliveries.
- Support Amazon Seller Central activities, including order management, order updates, and order issue resolution.
- Coordinate across departments (Operations, Purchasing, Warehouse, and E-commerce) to ensure alignment and smooth execution.
- Schedule and coordinate deliveries, pickups, and logistics as needed.
- Maintain organized documentation, order records, and internal tracking systems.
- Assist in identifying and resolving day-to-day operational issues to keep workflows running efficiently.
- Execute assigned tasks and projects with accuracy, urgency, and attention to detail.
Required Skills & Qualifications
- Bachelor's degree or equivalent experience.
- Minimum 2+ years prior experience in supporting a senior executive or team
- Strong organizational skills with the ability to manage multiple daily tasks simultaneously.
- Ability to work in a fast-paced environment with time-sensitive, non-negotiable deadlines.
- High attention to detail and accuracy in task execution.
- Ability to handle confidential and sensitive information with discretion.
- Comfortable working across multiple systems (e.g., order management, shipping platforms, and internal tools).
- Proactive mindset with the ability to follow through and ensure tasks are completed fully.
- Strong communication skills.
Work Environment
- Competitive salary, as well as employer, contributed health benefits
- Paid time off
- 401k contribution
- Access to a Company cell phone plan
- A seat on an energetic team that collaborates and pushes each other to be better
- A fast-paced but cooperative environment with endless potential for growth
- Celebration events for team and Company successes throughout the year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Aventis Systems, Inc offers comprehensive IT solutions with tailored configurations that are built to address customers' technology requirements and simultaneously reduce the need to source parts from multiple vendors, solve compatibility issues, or balance numerous warranties.
Aventis Systems' virtualization expertise and cloud services allow customers to deploy with ease, migrate seamlessly, and minimize downtime with offsite disaster recovery locations as well as shortened application rollout. In addition, Aventis Systems is a Microsoft Gold Partner which was earned by their ability to provide elite technical expertise and customer service to implementations of the latest Microsoft cloud solutions.
Aventis Systems offers customers a choice to fully customize their IT solutions with a hands-on, business-minded sales professional or select tailored solutions through premier online channels.
Customers receive personalized support that provides guidance during the planning stage and procurement, seamless delivery and deployment, and continued technical support through and beyond the life of physical and virtual systems.
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Employee Benefits
Aventis Systems recognizes that employees have diverse needs and that is why the Company is able to offer multiple and very comprehensive benefit plans to include, medical, dental, vision, FSA, Health Care & Dependent FSA, and Basic Life AD&D.
401(k)
Save for your retirement with pre-tax contributions with retirement plans offered through Transamerica.
Short & Long Term Disability
The Company is pleased to offer both Short Term (Voluntary election) and Long Term Disability which is 50% company paid.
Unlimited Paid Time Off (PTO)
Aventis Systems understands the importance of work-life balance and recognizes employees have diverse needs for time off. The Company offers Unlimited Paid Time Off (PTO) in lieu of personal days, floating holidays, and vacation days.
Fitness & Wellness Program
The Company offers a wellness plan that includes unlimited access to a personal trainer. The personal trainer will work to create customized exercise programs and provide dietary counsel to encourage a healthy lifestyle for all interested employees.
Cell Phone Plan
The Company offers service on the Company’s Verizon cell phone plan. This benefit is limited to one per employee and participating employees must transfer their current number over to the Company plan.
Student Debt Relief
The Company is excited to offer an annual $3,000 student loan payment for employees. The Company will mail a $3,000 check directly to each participating employee’s student loan company.
Child Care Expense Relief
The Company offers a $2,000 child care payment for employees. The Company will submit a $2,000 payment directly to each participating employee’s child care provider.